Meeting Rooms

Need a place to meet? Our libraries have have a room for you, and you can reserve the room anytime online.

Room Agreement

Basics  

There is no cost to use the rooms.  

An adult (age 17 and over) must be present while the room is in use.  

The person reserving the room is required to check in at the service desk with their library card prior to the start of their meeting. If another person in your group wishes to assume the reservation, they must have a valid library card and be willing to accept responsibility for the room deposit. 

You will need the following:   

1) a High Plains Library District library card  

2) A “Spaces” account, which you can create using your email and password  

Frequency  

You can request a room up to 45 days in advance of today’s date. The library does not permit regularly scheduled meetings, except for a series of sessions that are part of one event.  

You can have up to 10 active reservations within the 45-day period.

Room Maintenance and Supplies  

A $50 deposit is placed on your library account at the time you check in.  

Room set up is at the discretion of the group. Please return room to original set up when finished. Please ensure that the room is in the same clean condition as when your booking started. 

If these conditions are met, the deposit is removed from your library account when you check out. Please allow at least 10 minutes before the library closes for room inspection and check out. The library provides trash bags, a vacuum cleaner and cleaning supplies if needed.  

Equipment  

Computer and projector equipment is generally available for booking with the room. There is an additional $250 deposit for this equipment, which is removed when you check out if there is no damage.  

Event fees  

You may charge a fee to attend your event. We request that 15% of the receipts be donated to the High Plains Library District Foundation, which is used to support programs and services of the District. Soliciting, peddling or in any way interfering with the ability of patrons and staff to use the library is prohibited.  

Alcohol and smoking  

All libraries are alcohol-free during regular hours of operation. All library facilities are smoke-free zones.  

Library Use  

Library-sponsored meetings and events have priority. It is rare, but it may be necessary to revoke a reservation when the room is needed for library purposes. All library-sponsored events are free and open to the public. 

Other courtesies  

As a courtesy to other patrons, if you cancel your meeting, please contact the library immediately. Also, a room reservation will not be held beyond 30 minutes of the scheduled start time.  

To assist library staff in responding to questions about your event, please include the name of the sponsoring organization and contact information.  

The High Plains Library District will deny room use to groups that, in the judgment of the District representative, have as their purpose to advance any doctrine or theory subversive to the Constitution, laws of the United States, or State of Colorado, or that advocate social or political change by force or violence.  

Online meetings   

There are no deposits required for online meetings. You will need a computer with an internet connection, microphone-in and audio-out to use the online meeting room. 

Carbon Valley Regional Library

Room NameCapacityFeaturesTime Limits
Meeting Room75Nomad*; Tables - 12 (max); Chairs - 75 (max); Projection Screen; Projector; Sink, Refrigerator; Microwave; Dry Erase BoardNone
Small Meeting Room20Tables - 10 (max); Chairs - 22 (max); Whiteboard; Projection Screen; ProjectorNone
Study Room8Tables - 3; Chairs - 82 hours
  • Nomad:  A fully integrated podium system with computer running Windows 7 and DVD/VCR.

Carbon Valley Meeting RoomMeeting Room

Conference Room 

Carbon Valley Study RoomStudy Room

Centennial Park Library

Name of RoomCapacityFeaturesTime Allotment
Meeting Room50Nomad* (TV, DVD, VCR, computer unit); Tables - 7 (max); Chairs - 50 (max); Lectern; Projector screen; Projector; Coffeemaker; MicrowaveAvailable ½ hour after open hours to ½ hour before closing hours.
Study Room 14Table; Chairs - 4Available ½ hour after open hours to ½ hour before closing hours.
Study Room 24Table; Chairs - 4Available ½ hour after open hours to ½ hour before closing hours.
  • Nomad:A fully integrated podium system with computer running Windows 7 and DVD/VCR.

CP Meeting Room

Meeting Room

CP Study Room

Study Room

Erie Community Library

Name of RoomCapacityFeaturesTime Allotment
Meeting Room30Nomad* (TV, DVD, VCR, computer unit); Tables - 8 (max); Chairs - 30 (max); Projector screen; Projector; Dry Erase BoardAvailable during library hours
  • Nomad:A fully integrated podium system with computer running Windows 7 and DVD/VCR.

Erie Meeting Room (View 1)

Meeting Room (View 1)

Erie Meeting Room (View 2)

Meeting Room (View 2)

Farr Regional Library

Name of RoomCapacityFeaturesTime Allotment
Meeting Room60 (with tables and chairs); 110 with chairs onlyNomad* (TV, DVD, VCR, computer unit); Tables - 9 (max); Chairs - 115 (max); Projector screen; Projector; Xbox 360/Wii/DVD (bring your own games or use ours)Available ½ hour after open hours to ½ hour before closing hours.
Small Meeting Room15Tables - 4 (max); Chairs - 10 (max); Projector Screen; Projector; Dry Erase Board; Sink; Note: Need to bring own computer to use projector.Available ½ hour after open hours to ½ hour before closing hours.
  • Nomad:A fully integrated podium system with computer running Windows 7 and DVD/VCR.

Farr Meeting Room

Meeting Room

Farr Conference Room

Conference Room

Lincoln Park Library

Name of RoomCapacityFeaturesTime Allotment
Meeting Room40Tables - 12 (max); Chairs - 40 (max); TV; DVD (Blu-Ray)Available during library hours

Meeting Room

Riverside Library & Cultural Center

The Meeting Rooms at Riverside are owned and managed by the City of Evans. Call 970-475-1125 to make a reservation and to find out room rental charges. Fee structure is set by the City of Evans.

Online Meeting Space

The Online Meeting Room is available the following times:
Monday – Thursday 9:15 am – 8:30 pm
Friday & Saturday – 10:15 am – 4:30 pm
Sunday 1:30 pm – 4:30 pm

You must have a High Plains Library District library card to reserve the Online Meeting Room.

If you do not have a library card at the time of your meeting, your meeting will be cancelled.

If you do not have a library card, please call 1-888-861-READ (7323).